Email security & deliverability in Takanini
Email is where most attacks start and where most business is still done. We filter out the phishing and fake invoices before staff see them, lock down your domain so nobody else can send as you, and fix the settings that send your own mail to clients' junk folders.
Onsite technicians cover Takanini. Most problems are fixed remotely first; when a job needs hands, a technician comes to you.
Email security & deliverability for Takanini businesses
Takanini has grown from farmland into a mix of new housing and business parks along Great South Road and near the Southern Motorway, with trade suppliers, distribution, manufacturing, automotive businesses and service companies, plus new retail and medical centres for the growing population.
New business units here usually arrive with fibre but little else, and owners often fill them with whatever router and Wi-Fi the internet provider supplies. Setting up a business firewall, proper Wi-Fi for the workshop or warehouse, and CCTV on its own network at the start avoids rework as the business grows.
We put those records in place carefully. Every service that sends as you, such as your accounting package, website forms and newsletter tool, is found and included first, so tightening the policy doesn't block your own invoices. Then we add filtering for incoming mail and show staff how to report anything odd. Finally we keep watching the DMARC reports, so a new service sending as you, or someone trying to forge your address, is spotted and dealt with rather than discovered when a client complains.
Technicians come to Takanini sites for new setups, networks, CCTV and computers, and handle everyday requests remotely. New premises work is quoted in writing first.
What's included
Phishing and malware filtering
Incoming mail scanned for malicious links, attachments and fake sign-in pages, with links checked again when they are clicked.
SPF records
One correct SPF record listing every service that legitimately sends for you, kept within the lookup limits that break many records.
External sender warnings
A clear banner on mail from outside the company, so a message using the boss's name from a free email account stands out.
DKIM signing
Microsoft 365 and your other sending services set to sign outgoing mail with your domain, so receivers can verify it.
Impersonation protection
Rules that flag mail pretending to come from your directors, your domain or lookalike domains with a letter swapped.
Junk folder fixes
We trace why your mail is being filtered, from missing records to a listed address or a website form sending as you, and correct it.
Is it right for your Takanini office?
Email security is worth a look if:
- Clients tell you your invoices or quotes end up in junk
- Someone received a fake invoice that appeared to come from your address
- Staff are getting convincing fake Microsoft sign-in emails
- You don't know whether your domain has SPF, DKIM or DMARC
- A large client or bank has asked you to set up DMARC
How getting started works
- Free IT health check. We look at your devices, accounts, backups and network and tell you what we find, in plain English.
- Clear proposal. A written monthly price per user and a list of any fixes, with nothing hidden.
- Handover. We collect admin access and documentation from your current provider and keep your team working.
- Day-one fixes. Security gaps, failed backups and urgent risks are dealt with first.
Email security & deliverability in Takanini: questions
We're moving into a new unit in Takanini. What should the IT include?
A business firewall, Wi-Fi that covers the office and workshop, enough data points, a small comms cabinet and, if needed, CCTV on a separate network. We plan it with you and quote before work starts.
Can our CCTV be viewed from our phones securely?
Yes, set up properly through the manufacturer's secure app or a VPN, with strong passwords and updates, rather than opening the recorder directly to the internet.
Why does our email go to junk?
Common causes are a missing or broken SPF record, no DKIM signing, a website or app sending as your domain without permission, or a shared sending address with a poor reputation. We check each one and fix the cause.
What are SPF, DKIM and DMARC in plain English?
SPF is a list of who can send email for your domain. DKIM is a digital signature on each message. DMARC ties them together and tells receiving servers whether to accept, quarantine or reject mail that fails, and sends you reports about it.
What does it cost?
Email security is included from the Managed plan at $119 per user per month plus GST. A one-off domain records and deliverability fix outside a plan is quoted in writing first.
Will turning on DMARC stop our own emails?
It can if it is rushed. That is why we start in reporting mode, find every service sending as you and only tighten the policy when the reports show your genuine mail passing.
More IT services in Takanini
- Managed IT
- IT support
- Cyber security
- Microsoft 365
- Networks & Wi-Fi
- Internet & phones
- Backup & disaster recovery
- Cloud & servers
- CCTV & access control
- Printers, copiers & scanning
- Laptops, PCs & devices
- Office moves & fit-outs
- IT strategy & consulting
- Co-managed IT
- Security awareness training